Election Specialist, Permanent Electors Register

We are excited to share that we have a new opportunity to join our growing Election’s team!

The Edmonton Election is a large-scale, complex, highly legislated civic project that is held every four years, featuring tight timelines and a broad range of stakeholders. It is a project that requires agility, precision, and dedication, offering a unique opportunity to contribute to a process that enables Edmontonians to vote for Mayor, Council, and Edmonton Public or Edmonton Catholic school board trustees.

As our Election Specialist, Permanent Electors Register you will play a crucial role in the lifecycle of the Post-Election Review (PER), from development to final reporting. You will ensure high-quality deliverables, manage data effectively, and support compliance with regulatory requirements. This role involves developing and implementing data management solutions, contributing to SOP development, and acting as a point of contact for data-related matters. As we approach the Elections, you may supervise, lead and guide a team of up to ten Candidate Processes and Engagement Assistants.

What will you do?

• Project Lifecycle Support: Collaborate with the project lead throughout the PER lifecycle, ensuring timely and quality deliverables
• Data Management: Review data management deliverables, including data collection forms and data integrity checks
• SOP Development: Support the development and review of Standard Operating Procedures (SOPs) for data management activities such as the on-going management of the permanent elector register and ensuring compliance with regulatory requirements. This will involve reflecting changes to operational documents where required
• Voter Registration Process: Implementing operational processes for voter registration during various voting opportunities (advance voting, election day, etc.), leveraging insights from past elections to enhance voter experience and efficiency
• Post-election: Manage the post election reconciliation of elector data
• Solution Development: Develop and implement innovative data management and reporting solutions to meet project needs
• Relationship Management: Serve as a point of contact for data management issues, and build strong relationships with internal project teams
• Compliance and Quality Assurance: Monitor PER progress and performance, ensuring adherence to regulatory requirements, quality standards, and timelines
• Operational and Data Management Planning: Develop operational and data management plans, including workflows, documentation, quality control, and timelines
• Process Optimization: Develop and implement processes to maximize standardization and efficiency
• Team Management: Supervise up to 10 Permanent Electors Registry Assistants; Assist with the operational implementation of election day processes
• Problem Solving: Identify and resolve operational problems and issues using data, metrics, and audit reports

• University degree in Data Management, Computing Science, Information Science, or related field
• 2+ years of progressively responsible experience in a complex and highly legislated environment, contributing strategically to operational success through policy, research, analysis, and the project implementation
• Proven experience implementing data entry tools with a focus on data completeness and accuracy

Assets:

• Experience specifically with conducting elections
• Project management designation
• Knowledge of local government processes, the Municipal Government Act, Local Authorities Election Act, and Freedom of Information & Protection of Privacy Act

Skills required for success:

• Knowledge and experience in business planning and project management
• Experience with data lifecycles, including data collection, Quality Assurance, processing, analysis, translation, and storage, alongside a solid knowledge of research methodology, encompassing design, implementation, and trend/results analysis and presentation
• General understanding of planning and project management principles and SOP development
• Excellent communication skills, both written and verbal. Must be able to communicate in a professional manner while maintaining complete neutrality during interactions with the public
• Superior customer service skills and experience working with a diverse range of people in a helpful and positive manner
• Ability to learn and adapt quickly in diverse areas such as policy and legislative analysis, business process development, and project management
• Able to work under pressure and meet strict statutory deadlines, in a sometimes stressful environment. Able to handle a high volume of work, especially during peak times
• Excellent organizational, time management and prioritization skills
• Strong record keeping knowledge and skills
• Strong attention to detail is required
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) 
• Embracing a culture of equity, diversity, reconciliation and inclusion

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
• Possible Evening and Weekend Work. Availability to work evenings and weekends may be required during peak periods to ensure operational efficiency and meet business demands

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 temporary full-time position for up to 9 months

As part of our hiring process, selected candidates may be required to complete an assessment to evaluate relevant skills and competencies.

Hours of Work: 33.75 hours per week
Salary Range: $41.172 - $51.438  (Hourly)
Talent Acquisition Consultant: BE/MZ

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.